If you’re a writer – of reports, blog posts, articles, newsletters, whatever – you’re familiar with the phenomenon: the blank screen, a looming deadline, and a sinking feeling in your gut that pairs poorly with the jug of coffee you drank earlier.
If you know that rumble all too well, this post is for you. Maybe it’ll help you get out of a rut; at the very least, it’s good for a few minutes of procrastination.
Here’s the core idea: thinking out loud is often less arduous than writing. And it’s now easier than ever to combine the two, thanks to recent advances in speech recognition technology.
Of course, dictation is nothing new – and plenty of writers have taken advantage of it. Carl Sagan’s voluminous output was facilitated by his process of speaking into an audio recorder, to be transcribed later by an assistant. And software like Dragon’s Naturally Speaking has offered automated transcription for people with the patience and budget to pursue it.
But it’s only in the last couple of years that automated transcription has reached a sweet spot – of convenience, affordability and accuracy – that makes it practical to use it more casually. And I’ve found it increasingly useful for generating a sort of proto-first draft: an alternative approach to the painful process of converting the nebulous wisps inside your head into something you can actually work with.
I call this process idea extraction (though these ideas may be more accurately dubbed brain droppings).
Part I: Extraction
Here’s how my process works. Borrow what works for you and forget the rest.
Pick a voice recorder.
Try it with a topic you’ve been chewing on for weeks – or when an idea is your head. Don’t overthink it. Just start blabbing. The goal is to tug on as many threads as you come across, and to follow them as far as they go. These threads may lead to meandering tangents – and you may discover new ideas along the way. A lot of those new ideas will probably be embarrassingly bad. That’s fine. You’re already talking about the next thing! And unlike with text, your bad ideas aren’t staring you in the face.
Consider leaving comments to yourself as you go – e.g. ‘Maybe that’d work for the intro’. These will come in handy later.
For me, these recordings run anywhere from 20 to 80 minutes. Sometimes they’re much shorter, in quick succession. Whatever works.
Could you use an extra pair of hands?
Contact us now to discuss how our reliable, efficient, no-nonsense communications support can help you and your team.
Part II: Transcription
Once I’ve finished recording, it’s time to harness the power of technology.
A little background: over the last couple of years there’s been an explosion of tools related to automatic speech recognition (ASR) thanks to huge steps forward in the underlying technologies.
Here’s how ASR works: you import your audio into the software, the software uses state-of-the-art machine learning to spit back a text transcript a few minutes later. That transcript won’t be perfect – the robots are currently in the ‘write drunk’ phase of their careers. But for our purposes that’s fine: you just need it to be accurate enough that you can recognise your ideas.
Once you have your text transcript, your next step is up to you: maybe you’re exporting your transcript as a Word doc and revising from there. Maybe you’re firing up your voice recorder again to dictate a more polished take. Maybe only a few words in your audio journey are worth keeping – but that’s fine too. It probably didn’t cost you much (and good news: the price for this tech will continue to fall in the years ahead).
A few more tips:
- Use a recorder/app that you trust. Losing a recording is painful – and the anxiety of losing another can derail your most exciting creative moments (“I hope this recorder is working. Good, it is… @#*! where was I?”)
- Audio quality matters when it comes to automatic transcription. If your recording has a lot of background noise or you’re speaking far away from the mic, the accuracy is going to drop. Consider using headphones so you can worry less about where you’re holding the recorder.
- Find a comfortable space. Eventually you may get used to having people overhear your musings, but it’s a lot easier to let your mind ‘go for a walk’ when you’re comfortable in your environment.
- Speaking of walking, why not go for a stroll? The pains of writing can have just as much to do with being stationary and hunched over. Walking gets your blood flowing – and your ideas too.
The old ways of doing things – whether it’s with a keyboard or pen – still have their advantages. Putting words to a page can force a sort of linear thinking that is otherwise difficult to maintain. And when it comes to editing, it’s no contest: QWERTY or bust.
But for getting those first crucial paragraphs down (and maybe a few keystone ideas to build towards) consider talking to yourself. Even if you wind up with a transcript full of nothing but profanity – well, have you ever seen a transcript full of profanity? You could do a lot worse.
This article (“Overcoming writer’s block with automatic transcription”) is originally published by Descript. Contact Jason Kincaid at firstname.lastname@example.org.
If grammar isn’t your strong point and you’d like our team to cast their expert eyes over your brochure, report, article or blog post, contact us today.